Event staffing made easy.

Scheduling, managing & tracking staff,
tailored for event based businesses

Schedule a free demo

Why Businesses Love Ubeya?

Mobile Scheduling

Smart, quick and effective shift scheduling for event based businesses.


Time tracking to automatically calculate payroll saves time and money.

Event Based

Schedule multiple events a day, overlapping shifts and multiday events.

Elastic Workforce

Built especially for short term, temporary and seasonal staff.


Improve staff satisfaction, reduce turnover and retain talent.

Reduce Costs

Spend less time scheduling, reduce overtime costs, avoid manual data entry.


Spend less time scheduling

  • Easily connect with staff via push notifications
  • Managers can select the best staffers for the event
  • Mobile app provides staffers with event details



Track, reach and connect with your mobile workforce

  • Configure geofence or time restrictions for clock-in/clock-out features for accurate time reporting
  • Custom access for site managers for specific events
  • Improve communication with group chat


Instantly produce smart reports

  • Client reports - provide clients with a staffing brief
  • Payroll reports - timesheets can be automatically generated and submitted to your payroll processor
  • Analytics - know your staff and explore benchmarks


Free trial, no credit card needed.

Who Will Enjoy It?

Get better insights to uncover trends that guide operational efficiency and organizational growth.
  • Reduce expenses
  • Track labor costs
  • Retain talent
Finally a system for scheduling hourly workers that actually works.
  • Scheduling staff in minutes instead of hours / days
  • Track location and hours of staff
  • Easily connect with staff without email or calls
Ubeya’s Mobile app empowers staff of their schedules and accept or reject job booking requests.
  • Keep track of schedule
  • Get push notification reminders
  • Team communication

Among Our Features

Geo Clock-in & out

No hardware needed

Salary Calculation

Time attendance reports

Employee DB

Segment your team


Rate your staff

Car Pooling

Coordinate ride sharing


Smart benchmark reports

Break Times

Paid or unpaid break times

Captain Capabilities

Management from smartphone

Check Availability

Broadcast open shifts


Confirm & notify staff


Send pre event reminders

Broadcast Messages

Files, images, polls, text

Our Happy Customers

Seth, PTL Events
Seth, PTL Events Co-Founder & CEO

Streamlined our event staffing process, game changer!

Cassie, Sister's Mezze
Cassie, Sister's Mezze Operating officer

Scheduling events & managing staff is a breeze!

Danielle, PDX event source
Danielle, PDX event source CEO

The on-boarding process with Ubeya was super easy.

Because We Care.

Customer Success

Customer Success

Dedicated account manager provides ongoing guidance on managing staff with Ubeya.



Switching is effortless. We handle migrating the data from your old system.



Ubeya can integrate with your current CRM and payroll system.